Computer Lab Policies and Rules
Policy and Procedures for the Academic Support Center’s Microcomputer Laboratory
Room 132 Tommaney Hall
Perry Graves, Lab Coordinator
All information technology security policies of the Office of Indian Education Program’s Management Information Systems Division must be followed when using IT equipment and the internet in the Academic Support Center. A complete copy of these policies is posted on Haskell Indian Nations University’s main webpage (www.haskell.edu). Click on the “technology” link and the file is titled “DOI-BIA Security Policy.”
All policies are applicable to students who are using their own computers and are accessing the internet through Haskell’s wireless servers with the exception of those policies which deal with non-academic pursuits and the turning over of computers to other patrons wanting to work on class related work.
The Academic Support Center’s Microcomputer Laboratory has been established to support academic instruction by providing students, faculty, and staff access to the internet and many of the varied application programs used by the different departments at Haskell in conjunction with library services and hours of operation. The Microcomputer Laboratory is also a source for individual and small group basic computer application instruction primarily in word processing. Assistive technology software (e.g., speech to text and text to speech software) and scanners are available upon request.
The Microcomputer Laboratory attempts to make available to patrons many of the software applications used in computer and other instructional classes at Haskell. The Microcomputer Laboratory does not, however, provide tutoring for these varied applications. An attempt is made each semester to employ student lab assistants who are knowledgeable with computers. In some cases these assistants have knowledge of most of the software applications being used on campus. Microcomputer Laboratory faculty/staff members and student lab assistants are encouraged to help patrons the best they are able but are not to be expected to know how the work or answer questions regarding the utilization of all of the programs in use on campus.
Eligible users: Haskell Indian Nations University students, employees, and library patrons.
Requests for individual/group instruction and other services may be made by contacting Perry Graves, Microcomputer Laboratory Coordinator, at (785) 832-6607 or via email at email@example.com.
General Laboratory Policies
To better serve the university community, the following Microcomputer Laboratory policies have been initiated:
- By using microcomputers in the Academic Support Center’s Microcomputer Laboratory your consent to monitoring and recording with or without cause is implied.
- Computer users will be required to use their Haskell IT assigned user name and Password in order to use a computer and/or access the internet.
- Computer users are to log-off from the computer after they are through using it.
- Computer users should not share user name and password with any other person.
- Patrons may use the computers at anytime during “open hours” unless otherwise posted. If all computers should be in use, especially during midterms and finals week, students using computers for “non-academic” pursuits may be asked to turn over the computers, they are using, to students requiring a computer for class related work
- Behavior and language in the Microcomputer Laboratory will be such that will be found in most business/professional offices.
Patrons displaying non-professional behavior will asked to stop that behavior immediately and/or leave the lab. Abusive, destructive, or reoccurring non-professional behavior may be reported via the Student Incident Report to the proper authorities for action as well as result in the loss of Microcomputer Laboratory privileges. Persons having questions concerning these rules are encouraged to contact Mr. Perry Graves, Microcomputer Laboratory Coordinator either in person at the lab, via telephone at (785) 749-8470, or Email at firstname.lastname@example.org.
- Food and beverages are not allowed in the Microcomputer Laboratory at anytime.
- The installing or playing of “personally-owned” computer games or software is not allowed.
- All printing in the Microcomputer Laboratory must be logged with lab staff. This applies even if you bring/use your own paper to print with. Users are allowed 5 free prints per day (please note that printing on both sides of a sheet of paper is considered as 2 prints) and then are charged 5 cents ($.05) for each additional print over the 5 free prints. The 5 free prints do not accumulate daily. Each day the number of free prints is reset at five.
- Reconfiguring of computers or unauthorized software installation is prohibited.
- Computers left unattended for more than 5 minutes may be turned off and reassigned to another student. If a user finds that he or she needs to leave the computer they are using attended for more than 5 minutes they should advise computer lab staff of the situation.
- Computer users will provide their own electronic storage device on which to save their files.
- Any computer files left in the hard drives of the computers are eligible for deletion at anytime.
- Students are encouraged not to bring children below school age into the lab. School age children are welcome as long as their parent(s) or guardian(s) have planned activities for them. All children are the responsibility of parents or guardians.
- Students may help one another on the computers, but are asked to do so in a manner this is not distracting to other students. Lab staff will make the determination if this help is distracting to others.
Internet and E-mail Policy and Rules
The Internet is installed on computers for educational purposes and research. Priority is given to users needing a microcomputer for these reasons. By using this lab you agree to this policy and these internet/e-mail rules. Patrons who fail to follow these rules may lose computer laboratory and/or Internet privileges depending on the severity of the rule/policy violation (see compliance actions to be taken, below).
Please note: Users who demonstrate abusive, destructive, or reoccurring non-professional behavior are subject to having an Incident Report submitted to proper authorities regarding their behavior. This may be done along with any of the compliance actions mentioned below.
- By using the Internet in the Academic Support Center’s Microcomputer Laboratory your consent to monitoring and recording with or without cause is implied.
- Passwords are considered confidential and should not be shared with any other person.
- Students requiring the use of a computer for class work or research papers take priority over users who are “surfing the internet” or using e-mail.
- “Chatting” is not allowed. This includes (but is not limited to) the installation and use of interpersonal internet-based communicator programs such as Microsoft Instant Messenger Service, Yahoo Instant Messenger Service, ICQ, Yahoo Games, etc.
- Accessing of “adult” or inappropriate web sites is not allowed.
- The computer user is responsible for “adult” or inappropriate material accessed through personal e-mail accounts. If the user is not sure if the content of an email message is “appropriate” then that message should not be opened. Please note: The excuse of not knowing that “adult” or inappropriate material was contained in an email message is not an acceptable excuse.
- Using the Internet as a radio or music player is not allowed. Such live-bit stream use of the Internet is forbidden by the Department of Interior network.
- It is not permitted to use “push” technology on the Internet or other continuous Data streams. Push technology from the Internet means daily, hourly, or continuous updates via the Internet; e.g., messenger services, news, stocks, quotes, weather, and similar information. Continuous data streams could degrade the performance of the entire network.
- Using the Internet for activities that are illegal (e.g., gambling (5 CFR 735.201)), or that is inappropriate or offensive to other students, staff, faculty, or to the public, such as the use of sexually explicit material, or material or remarks that ridicule others on the basis of race, religion, color, sex, disability, age, national origin, or sexual orientation is not allowed.
- Users agree not to use the Internet for any outside the university fund-raising activity, endorsing any product or service, participating in any lobbying activity, or engaging in political activities.
- By using the Academic Support Center’s Microcomputer Laboratory your consent to monitoring and recording with or without cause is implied.
- Passwords are considered confidential and should not be shared with any other person.
- Users are not allowed to transmit any unlawful, harassing, libelous, abusive, threatening, harmful, vulgar, obscene, or otherwise objectionable material of any kind or nature.
- Users agree not to use the e-mail system for any illegal or commercial purposes.
- It is not allowed to send/forward chain letters or messages that ask you (or anyone else) to send messages to a number of other people.
- E-mail is not to be used for any outside the university fundraising activity, endorsing any product or service, participating in any lobbying activity, or engaging in political activities.
Non-compliance with Microcomputer Laboratory rules may be determined by the following methods:
- Microcomputer laboratory and/or library staff observing/witnessing a rule violation.
- The use of a computer’s internal filing/registry system to determine what programs and internet sites have been accessed on a computer and when. This knowledge used in conjunction a user’s Computer Services assigned log-in name and password may be used to determine the identity of the person violating laboratory rules.
- Reports from Computer Services which verify that an unauthorized computer activity has occurred, when it has occurred, and on what computer. This information along with a user’s Computer Services assigned log-in name and password may be used to determine the identity of the person violating laboratory rules.
Compliance Actions to be Taken
Users who demonstrate abusive, destructive, or reoccurring non-professional behavior are subject to having an Incident Report submitted to proper authorities regarding their behavior. This may be done along with any of the compliance actions mentioned below.
Compliance actions will be determined by the severity of the policy/rule violation. Mr. Perry Graves, Academic Support Center’s Microcomputer Laboratory Coordinator, will make the determination of compliance actions using the guide below and notify users of his determination. Appeals of Mr. Graves’ decisions may be taken to Dr. Marilyn Russell, Academic Support Center’s Director.
Major policy/rule violations include: 1. Abusive, destructive, or reoccurring non-professional behavior, 2. The sharing of passwords with other individuals, 3. The accessing of “adult websites” or email that contain pornography in any form (note: The computer user is responsible for pornography accessed through personal email accounts. The excuse that one didn’t know that an e-mail message contained pornography is unacceptable). 4. Gambling or remarks that ridicule others on the basis of race, religion, color, sex, disability, age, national origin, or sexual orientation. 5. The transmitting of any unlawful, harassing, libelous, abusive, threatening, harmful, vulgar, obscene, material of any kind or nature. 6. The use of e-mail for any illegal or commercial purposes.
Minor violations are considered any of the policies or rules not included within the major policy/rule violations listed above.
- If it is determined, either through staff observation or through tracking and audit logs, that a user has violated a major policy/rule (listed above) then the user may lose Microcomputer Laboratory and/or Internet privileges for 14 days for the first violation, up to 30 days for second violation, and up to year for a third violation. The Microcomputer Laboratory Coordinator will notify the user in writing as to the lab policy/rule being violated and the compliance action taken, e.g. loss of Microcomputer Laboratory privileges. Copies of this notification will be sent to the Academic Support Center’s Director and to the Division of Academic’s Academic Team Leader. An appeal of the Coordinator’s compliance action may be taken to the Academic Support Center’s Director. If after a period of 10 days the compliance action has not been contested then it will be noted in Microcomputer Laboratory records that the user has been informed of the rule violation and it has not been contested.
- If it is determined, either through staff observation or through tracking and audit logs, that a user has violated a minor policy/rule (described above) then lab staff will inform the user (either orally or in writing) as to the lab rule being violated for the first violation and notify the user that a second violation may result in the loss of Microcomputer Laboratory and/or Internet privileges. A second violation of the same policy/rule may result in the loss of Microcomputer Laboratory and/or Internet privileges for a period of 14 days and a third violation may result in the loss of privileges up to one year. Oral and written warnings will be recorded along with the user’s name, date, violation, and the name of the lab staff that gave the warning in a log designed for this purpose.