How to Manually Back Up Your Outlook Email
This document provides step-by-step instructions on how to back up your Outlook email to the hard drive on your local computer, so that you may keep a backup copy of old emails and browse your email offline.
1. Open Microsoft Outlook.
2. Click File, then select Import and Export
3. Select Export to a file and click Next.
4. Select Personal Folders File .pst and click Next. If you don't see this option, scroll the option window down.
5. Then, select the folders you wish to backup. If you want to back up everything you have in Outlook, select your Mailbox - Your Name as in the example below and check the Include subfolders box. Check Include subfolders if you have subfolders in any of your Mailbox areas that you wish to be included in your backup. When you're done, click Next.
6. Click the "Browse" button, and pick a location to save your file. Give your file a handy name, like Outlook Backup 3-24-2006. Click OK. Leave the Options as-is. Click Finish.
7. Finally, type a handy name for your backup file in the Name: box. Also, select No Encryption. Click OK.
8. You have now created a backup of your Outlook. You can now save it on a recordable CD or Zip disk. NOTE: the archives can be fairly large.
To Open Your Backed-Up File in Outlook:
1. Click File, Open, Personal Folders File .pst
2. Browse through your Hard Drive to find your backup file that you previously saved.
3. Click OK.
4. The folder will open up in the Folder List window of Outlook (see picture below). In this case, the archive was named Outlook Backup 3-24-2006 in step #12 of the backup process as listed above. You can now browse your backed-up archives, print, etc.