Technology

How to Manually Back Up Your Outlook Email

Summary

This document provides step-by-step instructions on how to back up your Outlook email to the hard drive on your local computer, so that you may keep a backup copy of old emails and browse your email offline.

Step-By-Step Instructions

1. Open Microsoft Outlook.

2. Click File, then select Import and Export

Screen shot -- Click File, then select Import and Export

3. Select Export to a file and click Next.

Screen shot -- Select ?Export to a file? and click Next.

4. Select Personal Folders File .pst and click Next. If you don't see this option, scroll the option window down.

Screen shot -- Select ?Personal Folders File .pst? and click Next. If you don?t see this option, scroll the option window down.

5. Then, select the folders you wish to backup. If you want to back up everything you have in Outlook, select your Mailbox - Your Name as in the example below and check the Include subfolders box. Check Include subfolders if you have subfolders in any of your Mailbox areas that you wish to be included in your backup. When you're done, click Next.

Screen shot for number 8

6. Click the "Browse" button, and pick a location to save your file. Give your file a handy name, like Outlook Backup 3-24-2006. Click OK. Leave the Options as-is. Click Finish.

Click the ?Browse? button, and pick a location to save your file. Give your file a handy name, like ?Outlook Backup 1-3-2003?. Click OK. Leave the Options as-is. Click Finish.

7. Finally, type a handy name for your backup file in the Name: box. Also, select No Encryption. Click OK.

Screen shot -- Finally, type a handy name for your backup file in the Name: box. Also, select ?No Encryption?. Click OK.

8. You have now created a backup of your Outlook. You can now save it on a recordable CD or Zip disk. NOTE: the archives can be fairly large.


To Open Your Backed-Up File in Outlook:

1. Click File, Open, Personal Folders File .pst

Screen shot -- Click File, Open, Personal Folders File .pst?

2. Browse through your Hard Drive to find your backup file that you previously saved.

3. Click OK.

4. The folder will open up in the Folder List window of Outlook (see picture below). In this case, the archive was named  Outlook Backup 3-24-2006 in step #12 of the backup process as listed above. You can now browse your backed-up archives, print, etc.

Screen shot showing number 5